paychex logo
4.5/5
9.5

Overall Score

Paychex
9.5

Overall Score

Paychex Review:  Is It Really One Of The Best Payroll Software In The Market?

Paychex homepage

Paychex Flex Breakdown:

We Really Liked:

  • The automatic employee attendance updater
  • Recording work hours through a dashboard system
  • User-friendly interface
  • Advanced HR data
  • Helpful customer service 

Best For

Paychex is one of the best payroll software options for small- or medium-sized businesses. It offers customized features, unlike most other payroll software in the market. It provides several options when it comes to managing reports. Its features are user-friendly for both the management and the employees.

One Thing To Watch Out For:

  • Limited access to the information on cheques

Paychex Overview:

Paychex is one of the leading payroll software services for a mid-range business. Paychex was created in 1971 as a competitor to RUN. Paychex Flex then was modified for small to medium-sized enterprises or companies with fewer than 49 staff. 

It allows HR and company owners to view data and transactions while on the go. The software employs a single data profile and uses one platform for every employee. The business dashboard shows the payroll for the current pay period.

Paychex Flex's Hire dashboard allows customers to post job advertisements on professional sites and social media. 

In addition to more than 160 basic reports and dashboards, the system generates customized payroll reports.

Each employee has an account to punch in and out, monitor their check stubs for salary updates, and make necessary changes to their 401k plans. 

The Employee Login website provides access to pension and health insurance updates and provides the option to see schedules, time-off requests, and benefit payments.

 

Paychex Features

The features accessible to users of Paychex Flex are entirely dependent on the price package selected. However, some may be found in both plans. 

Human Resources Management

The program is integrated with the Human Resource Management System (HRMS), facilitating information exchange, onboard process management, and performance evaluations. It enables HR to build event calendars to monitor important company and staff activities.

The Learning Management System (LMS) platform provides online training courses to develop new skills or enhance existing ones. This premium feature, available on mobile devices, offers five online courses.

InVision and online timekeeping clock

The program provides online timekeeping and the InVision time-clock for iris recognition, complete automation of timekeeping services.

The online timekeeper for mobile devices ensures that even those working from home may use it. Paychex Flex Time and Time Essentials offer precise time tracking and allow customers to warn schedules for conflicts. Supervisors can monitor staff attendance while also maintaining a record of their own work hours, thanks to the distinct dashboards for managers and workers.

The InVision Iris Recognition time clock is linked with the Paychex Flex time system. All employees have to be able to scan their iris for immediate recognition by the biometric system. The system then records the employee's attendance for the day and updates all attendance information automatically, particularly for payment.

Hiring Features

Paychex Flex Hiring allows job searchers to request a position on their mobile or laptop without updating the application status. HR may establish standard jobs at workplaces and even screen applicants.

Paychex Flex Onboarding automates new recruitment procedures, including documents and checklists. HR may utilize the program to handle all necessary onboarding papers from the new employees, such as checking if they have filed all required forms.

Management of online payroll

Employees are given online access to the payroll accounts, pay stubs, and necessary paperwork to verify their direct payments. 

As the solution is cloud-based, HR can process wages quickly and effectively. The software may be viewed on mobile devices like iPhone and Android.

The Paychex Flex display is user-friendly and fully equipped with automated calculations and previous pay period data. 

The program offers the management of wage tax from computation to payment, making sure that the company does not lose out on the tax obligations imposed on workers. Its scalability enables customers to adapt the service features to the organization's requirements.

Employee analysis and reporting

The program generates over 160 pre-made reports that are readily accessible on mobile or PC through Quick Reports. You may produce custom reports based on criteria such as employee and date. Live reports may also be seen on the screen with quick feedback.

HR-related problems can be analyzed by accessing the menu in recruitment monitoring, employee attrition, attendance monitoring, and labor expenses on dashboards. Then, the data is exported in XLS, PDF, or CSV formats.

Software Integrations

Paychex Flex can be linked with 27 other apps. For example, ApplicantStack as a tracking system applicant, Buddy Punch to follow online time, Maxwell Health to administer benefits, and SubItUp as workforce management and scheduling system.

 

Paychex Flex Pricing

Paychex provides three online payroll solutions: Flex Select, Flex Enterprise, and Go.

Paychex Go is the only version that mentions its subscription fee ($59/month). Paychex does not disclose pricing for Flex Select and Flex Enterprise, but the company states that the cost is determined by the number of workers and the frequency with which payroll is handled.

Payroll protection is available for $99 per year. This enables you to prolong payroll money collection from your savings account by up to 7 days without incurring service interruptions or fund penalties.

Paychex Flex may be integrated with bookkeeping such as QuickBooks Online, Xero, or Sage Intacct.

 

Paychex Free Plan

Paychex is free to use; you only pay if the service identifies tax credits that you qualify for. Paychex provides a variety of add-on services, including the following:

  • Paychex's time tracking software
  • HRD Software,
  • Benefits offerings like pension savings and health savings accounts
  • Health and business insurance.

A supplemental tax credit finding tool will search for available company tax credits to save you money. 

 

Paychex Ease of use

Paychex Flex is quite user-friendly. It's easy to find your way around the payroll software and get access to all its features. To sign up, check out the following steps:

  1. Go to the login page and then click the sign-up button
  2. Input your credentials and date of birth
  3. Provide your contact information, such as your phone number
  4. Provide your address, the city and state you're in, and your ZIP code

Once all of this has been completed, you can then choose your package and gain access to Paychex services.

The navigation bar on the left-hand side is an entry point to all system features and paid modules, providing a fast overview of the user's HR software.

Paychex Flex manages the initial system setup. The automated system will provide you with all the required information, for instance, payroll information.

The mobile app is a copy of the web application, including the dashboard, where you may input and examine all information. Users may also provide all information required or complete an entire payroll procedure using the mobile function.

Users can access the software helpdesk by signing on to the help website or 24/7 telephone and chat assistance. The latter may be accessed via a free toll number for all users. All users will be provided with a dedicated payroll expert who can help with the initial setup and offer assistance throughout the subscription for any payroll or tax problems.

Users can also utilize alerts, mass email, and electronic newsletter boards to facilitate information flow – seamlessly communicate registration reminders, announcements, or business news. It is easy to ensure that employees, supervisors, managers, contractors, freelancers, and other staff are all on the same page.

 

Paychex On Mobile

If you are a long-time user of the desktop version of Paychex, then you'll be glad to find out that the mobile app isn't that much different from the PC version. All the basic features are available at the touch of your finger. This includes the ability to input or delete worker or business data and the ability to pay your employees through your mobile phone.

 

Paychex: Final Thoughts

Paychex Flex is a cloud-based payroll software and HR management system that enables small to medium-sized businesses to run innovative HR administrative and employee payment procedures. It offers workers transparency by giving them fast access to rules and processes and letting them see their payroll and paperwork. The program promotes productivity since payrolls are automatically computed, and so the HR staff may concentrate on other tasks or projects.

John Smithson

John Smithson

38, a small (but growing) business owner in the IT field.
I love to look for exciting and modern ways to keep my business ticking along, my employees happy, and most importantly, the business growing. I love researching the best software online to help me - and other businesses - achieve these goals.