How to Seamlessly Integrate Gusto With QuickBooks Online

Filip Dimkovski - TBR writer
By Filip Dimkovski
Nevena Radulović - Trusted Brand Reviews Editor
Edited by Nevena Radulović

Updated November 16, 2022.

An professional seated at her desk smiling, with her laptop open in front of her.

Over the last few years, many new HR-focused tools have appeared on the market, making certain manual responsibilities of HR much easier. Manually processing payroll in particular is what many businesses have a hard time with, especially if the number of employees in a company is rising.

That's where solutions like Gusto come in—Gusto is an all-in-one payroll solution for both small and large businesses, offering ways to set up payroll, employee benefits, and manage HR functions. A software solution like Gusto makes it much easier for businesses to manage employee data and ensure payroll is processed correctly and on time.

In addition to Gusto, many companies also use QuickBooks, a bookkeeping software offering specific accounting and finance solutions with only one problem—it's not quite scalable, and is only good for smaller companies. However, using Gusto in conjunction with QuickBooks is probably the most efficient way to manage payroll and get the best of both worlds. Let's see how you can do this.

» What should your payroll software be able to do? Discover which essential features a payroll software should have.

1. Create a Gusto Account

The first thing you need to do is create a Gusto account by going to the official website and clicking on the "Sign Up" button in the top right corner or downloading the Gusto app and creating an account from there. Setting up your account with the necessary details shouldn't take longer than 30 minutes, after which you'll have to wait 1–2 business days to integrate Gusto with your corporate bank account. This will be done with a small test transaction charged by Gusto.

2. Connect Gusto Account to QuickBooks Account

The next thing you need to do is connect your Gusto account to QuickBooks. You can do this by going to the "Apps" section in Gusto and finding QuickBooks under the "Accounting" category. Afterward, simply click on the "Connect" button and enter your QuickBooks login credentials when prompted to authorize Gusto to access your QuickBooks account and data.

Here's where you can find the QuickBooks integration:

Integrating Gusto with QuickBooks

3. Configure Settings

After you've connected your Gusto and QuickBooks accounts, you'll need to configure the settings. In particular, you'll have to specify what data you want to be shared between the two services. For example, you can choose to share employee information, payroll data, or both. To do this, go to the "Settings" tab in Gusto and click on the "QuickBooks" entry. From there, simply select the data you want to be shared and click "Save."

» Is your employee and payroll data managed responsibly? Discover which internal controls to implement to prevent fraud.

4. Finish Integration

After you've configured the settings, the integration will be complete. From now on, all your Gusto data will be automatically synced with QuickBooks, so you won't have to manually export or import any data between the two platforms—it'll happen seamlessly in the background.

One thing to keep in mind is that you'll still have to create invoices in QuickBooks for the payments you've processed through Gusto. This is because Gusto doesn't process payments itself—it simply manages the payroll data. So, if you want to get paid, you'll have to create an invoice in QuickBooks and send it to your client.

» Managing workers' compensation with Gusto: See how to do it successfully.


Integrating Gusto with QuickBooks is a great way to streamline your payroll process and save time. What's more, it'll help you avoid any potential errors that could occur if you were to manually export and import data between the two platforms. So, if you're using both Gusto and QuickBooks, be sure to set up the integration—you won't regret it. Even if you encounter some issues, Gusto's great customer support team will be happy to help.

» Want to integrate Gusto with QuickBooks? Read TBR's reviews to learn more about the software.

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