The Best Payroll Software and Services for Small Business in New York of 2022: An Overview
The current software market is flooded with all kinds of software aids. The same is true for payroll software. However, if you’re not sure what you’re getting into, finding the right one can become exponentially harder.
That’s why I’ve created this list of the best payroll software and services for Small Businesses in New York. We’ll look at the basic overview of each software on our list and understand how they play out in your situation.
Quick Picks:
- Best for Year-End Tax Filing – Gusto
- Best for HR & Payroll Features – Paychex
- Best for Growing Businesses – ADP RUN
The Best Payroll Software for Small Businesses in New York for 2022: In-Depth Review
Gusto: Payroll Provider with Free Year-End Tax Filing
Gusto has been a prime choice for New Yorkers for quite some time now. Considering the busy lifestyle of the megacity, Gusto has incorporated various features to make your life easier.
You can set up the payroll dash with a few clicks on the software dashboard. It includes features like general payroll, worker’s comp, employee benefits, etc. all in one place. All of the data are updated in real-time to save you time and money in the long run.
One of the best features of the payroll software is the automatic tax filing that includes W-2s and 1099s! It works on local, state, and federal levels equally. Employee benefit options include HSA, FSA, college savings, and so on!
You get access to all of these features for free. It’s something very few payroll software providers can claim. Although the pricing plan is on the expensive side, it still beats other providers if you consider long-term added charges.
Moreover, you get 24/7 support from a team that has professional payroll experts, insurance brokers, HR specialists, and so on. They will guide you through the setup process. For its integrated approach, Gusto has won multiple awards over the years.
To know more about Gusto, please read our in-depth review!
You’ll Really Like:
- Automatic tax filing
- A pool of professionals to guide you
- Informative dashboard
You Should Look Out for:
- Relatively expensive monthly subscription
- Limited HR management features
Paychex: Bets Combined HR and Payroll Software
If your goal is to grow your business without hiring HR and payroll professionals, then Paychex might be the ultimate digital tool you’re looking for. It integrates the features of HR software with the payroll suite to create a balanced work environment for you.
Paychex is a cloud-based payroll software that offers payroll tax filing, new-hire status reporting, employee wellness programs, etc. You get superior control over your dashboard about how you want to customize it.
One of the biggest benefits of Paychex is scalability. As it operates on the cloud and the data is synced in real-time, you can include as many employee tabs as you want!
The support team of the payroll software includes over 600 HR professionals and over 200 compliance experts from all regulatory levels! It’s probably one of the most accurate payroll providers out there!
Apart from the HR and payroll benefits, you also get Time & Attendance Management, Health & Benefits management, and 401(k) & Retirement plans for your employees!
Read the full Paychex review to understand how you can use Paychex to grow your business beyond imagination!
You’ll Really Like:
- Combined HR & payroll services
- Cloud-based operation for maximum accuracy and real-time throughput
- Flexible plans for different business sizes
You Should Look Out for:
- Higher add-on fees
- Steeper learning curve
ADP: The most Comprehensive Payroll Software ever, now for Small Businesses
ADP is the biggest name in HR and Payroll software in the US. The ADP software package is extremely comprehensive, meant for companies with hundreds or thousands of employees. As a small business owner, you don’t really need that kind of scaling.
But if you still want the various functions and features they offer, then ADP RUN is the best option. RUN is a compact version of ADP’s full suite, targeted at small businesses. Almost all the functions are still there, but the program is simpler and easier to use. For small businesses without dedicated HR personnel or departments, this is the perfect solution.
RUN features a dashboard where you can carry out the majority of payroll tasks. You will be guided through each task. Clear step-by-step instructions and explanations are given, making the software extremely easy to use even for those with no clue about HR.
Any recurring tasks can be fully automated. They will be carried out automatically at the scheduled time.
RUN also handles all taxes and deductibles. It always uses the latest tax details from the Federal laws and Florida’s state laws. W-2s, 1099s, health insurance, benefits and everything else are automatically calculated and filed.
ADP has a marketplace filled with hundreds of add-ons and modules developed by third parties. These modules add extra features to RUN in order to streamline HR and Business Administration work. Browse through the modules to see if there are any that would be particularly useful!
The pricing is not given publicly. There are four packages – Essential, Enhanced, Complete and Pro. I recommend getting the Enhanced package at least since it opens up unemployment tax filing and background checks. Since you are getting all other tax filing tools, it is only sensible to complete unemployment tax alongside them.
We have a full, detailed review of ADP RUN. As it could end up costing you a lot, please check out the review before going ahead!
You’ll Really Like
- Detailed, step-by-step instructions for everything you need
- Automatic payroll tasks carried out at regular intervals
- Automatic calculation and filing of W-2s, 1099, etc.
- Additional features and functions available as add-ons on the market
You Should Look Out For
- Information and feature overload. Even if RUN is a simplified version of ADP, there are a lot of features that may not be necessary for small businesses
- Pricing is not given and must be quoted. The salesperson might be pushy and try to sell you the app.
Affordable Payroll Service Inc: Highly Cost Efficient and Affordable for Small Businesses
Based out of Middletown in New Jersey, Affordable Payroll Service Inc is a local payroll provider. They offer their services in the entire greater Tri-State area — New York, New Jersey and Pennsylvania. With more than 20 years of experience, you know you are in good hands when you use their services.
They are focused on small businesses such as those with sole proprietors or LLCs. Their services include Paychecks, Taxes and Reports.
They can manage business timecards and direct deposits for you, so your employees will always get paid in time. They also offer various quarterly tax reporting services, so you know where the cash flow in your business is going at all times.
They have reports for W2s, 401ks, Employee Benefits and Retirement, Workers’ Comp, Quarterly and End-of-Year Filings. Each report clearly breaks down the expenditure and payments for thorough analysis.
Overall, they tend to offer affordable services that are straightforward and simple. No need to think about overly complicated setups or processes. If you don’t have extremely complex or large-scale needs, Affordable Payroll Services can be a good option.
To get a pricing quote, their email and contact form is given on their website.
You’ll Really Like:
- Their pricing needs to be quoted, but is on the affordable end, as their name suggests.
- Focused on small businesses mainly — specializing in it.
- Lots of detailed forms and reports for bookkeeping purposes.
You Should Look Out for:
- Does not offer any HR services other than basic payroll.
- Smaller-scale and approach means they may not be suitable as your business grows, so eventually you may have to change, which takes time and work.
- All services and work is done manually, which can be slow and more prone to errors than automatic systems.
Get Affordable Payroll Service Now!
All Business Payroll: An Intimate and Customer-First Payroll Service
One of the downsides of using a big national payroll provider like ADP or Paychex is simply the fact that they are too big. They have hundreds, if not thousands of other clients. They have made their HR and Payroll systems highly efficient and effective, but at the cost of a personal touch.
Another point against big payroll companies is that often they are focused on efficiency and profitability metrics. So, if your business has custom requirements or if you face unique issues, it can be a struggle to get them recognized and resolved.
All Business Payroll is exactly the opposite of that. They are a family-owned boutique payroll service provider that aims to work closely with their customers based on their needs
All Business Payroll, shortened to ABP, offers all kinds of solutions to employers. They will manage payroll and taxes automatically, ensuring everything is filed properly with the authorities. They support next-day delivery, meaning your employee wages will be paid out the day after payroll is carried out. Payment can be done through either pay cards or direct deposits — it is up to you.
They don’t do everything manually either. ABP also offers online payroll processing with timekeeping and attendance systems, ensuring that the processing is done quickly and efficiently. No need to mess around with tons of paperwork. Just set up the online database, enter how many hours different employees worked, then run the payroll.
In addition to payroll services, they also offer various HR services and solutions. If you are running a small business, you might not want to shell out for an entire HR department but might still need the occasional services. In that case, ABP can step in to fill the gap and offer HR personnel.
They also have a lot of custom reporting services and options. Reports can be made on quarterly taxes and returns, W2s and 1099s, Tips, Jobs and Labour Costs, Union reports and 401ks. All the reports can be viewed online as well as offline. You can also export your business ledger into different formats as needed.
If you have any custom requirements or needs, don’t hesitate to let them know.
You’ll Really Like:
- They cultivate a great relationship with a customer.
- Highly customizable services and reporting options.
- Customized online payroll processing is also available.
- Unique Pay-As-You-Go Workers Comp payments minimize charges and costs
You Should Look Out for:
- Smaller businesses may not be able to handle a huge workload or emergency
- May need to design and describe your needs rather than having a flexible, prebuilt solution already prepared and supported.
The Bottom Line: Best Payroll Software for Small Business in New York for 2022
All of the payroll software we’ve reviewed here have their own perks and drawbacks. If I have to choose one among them, I’d recommend Gusto for New York small businesses.
Gusto is a relatively well-balanced payroll software that includes multiple features for free that other software charges extra for. It can be beneficial for the growth of your business in the long run.
On the other hand, if you want a small payroll provider to work alongside your small business and build a long term connection, then something more intimate and customized might be a better option. That would be All Business Payroll, which offers all the same services but with a focus on custom intimate solutions.
Top 3 Payroll Services
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